Four types of positions that a manager might be required to fill are:

• Full Time Equivalent (FTE) - A numerical value expressing a percentage of time in hours and of funds related to a particular position authorized by the General Assembly. For example, one full-time 12-month position equals 1.0 FTE, while a 9-month faculty position equals .75 FTE.
• Temporary - A full-time or part-time non-FTE position created for a period of time not to exceed one year.
• Research Grant Position (RGP) - A non-FTE position specified in and funded by a federal grant, public charity grant, private foundation grant or research grant under the Life Sciences Act.
• Time-Limited Position (TL) - A non-FTE position hired to fill a position with time-limited project funding approved or authorized by the appropriate State authority, and who is not a covered employee.

If you are not sure what type of position meets your needs, please contact the Classification and Compensation Office at hrclscmp@mailbox.sc.edu. 

While every department or campus conducts the hiring processes a little differently, as a manager, several questions will help you identify how to classify a job opening in your area.

• What kind of funding or budget is available for this position?
• Is this an existing position that I need to refill? 
• Is it a new position? 

New Positions

Once you have confirmed the need for a new position and have secured the funding and FTE approval, a new position description must be submitted to the Classification and Compensation Office for review and approval through the PeopleAdmin system. Position descriptions may be saved in a draft state within the system until it is finalized and ready to send for approval. 

Existing Positions

If you have an existing vacant position that you wish to refill, you should update the position description to ensure its accuracy. You may log in as a hiring manager to update the position description.

For position descriptions, system questions, or if you are not on the Columbia campus contact the Classification and Compensation Office. For funding or FTE requests, contact your campus Budget Office.

Developing an Inclusive PD

Whether you need to create a new position description or you already have an existing one, make sure to follow these guidelines to ensure you are developing an inclusive position description. 

If you plan to use a search firm to help you in the hiring process, notify the Office of Talent Acquisition. Talent Acquisition will provide  guidelines for acquiring a search firm that will include the procurement process and possible vendors. Contact Talent Acquisition at 777-3821 or by email at hrtalent@mailbox.sc.edu.